Finance Officer – Grants
1. PURPOSE OF THE POSITION:
Provide oversight for internal financial management to safeguard the company’s assets from loss arising from fraud or error. Finance officer in charge of grants.
2. MAJOR DUTIES AND RESPONSIBILITIES
R1. Financial Management
T.1 Review financial records i.e. Project books, bank and petty cash books, ledgers and journal, bank reconciliation for multiple donor accounts.
T.2 Take part in preparation, co-ordination and control of budgets, including budget forecasts, budget tracking, cash flow projections and actual cash analysis.
T.3 Take part in petty cash projections and daily cash count.
T.4 Coordinate quarterly procurement plans
T.5 Analyze monthly trial balances and final accounts i.e. income and expenditure & balance sheet to ensure accuracy.
T.6 Review of soft and hard-copy monthly financial reports for accuracy and compliance to donor and trustee specifications.
T.7 Preparing accurate and timely financial reports for donors and trustees.
T.8 Participate in the formulation and implementation of financial management strategies and policies
R2. Risk Management
T.1 Ensure that the project does not suffer financial loss through fraud and error by ensuring that assets are safeguarded by closely monitoring the systems of internal control.
T.2 Ensure that the project complies with all the legal, regulatory and audit requirements, including submitting relevant reports to the management.
T.3 Ensure safekeeping of all unused cheque books.
T.4 Regular audits to review inventory and stock movement based on weekly/monthly/quarterly reports.
T.5 Ensure all assets are adequately insured.
T.6 Maintain and audit internal/facility risk management programs.
R3. Internal Administration
T.1 Participate in regular reviews and status reports on progress and achievement of institutional development goals.
T.2 Assist in general filing and office administration.
T.3 Ensure the department’s financial documents are kept in an orderly fashion and filed as required.
T.4 Coordinate the department’s monthly calendar for timely achievement of deliverables.
R4 Relationship Management
T.1 Build effective working relationships with all departments within the Organization’s family.
T.2 Maintain and motivate a successful and productive finance team.
T.3 Represent the organisation in relevant forums whenever called upon.
T.4 Build effective working relationships with government institutions, NGOs, and private sector organisations.
R5. Governance and Management
T.1 Ensure responsible, transparent and compliant use of funds within approved budget and in compliance with the organization’s policies.
T.2 Ensure continuous monitoring and evaluation of the project activities vis-à-vis budget and program plans.
T.3 Present monthly project financial reports to the Finance and Administration Manager and the Executive Director.
T.4 Ensure timely and accurate financial accounting and reporting, and provide adequate management information at all times. This includes information for the Board and statutory bodies.
T.5 Interpret and implement government policies that affect the activities of the project.
T.6 Ensure adherence to the organization’s policies and procedures as outlined in the Financial Policy and Procedures and Procurement Manuals, accounting standards and statutory requirement pertaining to accounting and financial reporting.
R6. Other Duties and Responsibilities
T.1 Perform any other duties and responsibilities which may be assigned by the Supervisor and management from time to time and which are related to the achievement of the organization’s mission and vision.
T.2 Actively participate in the Saturday Psycho-Social Support Program (PSS) for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the Saturday PSS on their own.
3. KNOWLEDGE, SKILLS AND ABILITIES:
(The knowledge, skills and abilities may be required through a combination of formal schooling, self-education and prior experience or on-the-job-training).
a) Level of education: At least a Bachelor’s degree in finance oriented discipline.
b) Specialized Training/Professional Qualifications: Should hold a professional qualification such as CPA, ACCA, CFA, or CA
c) Other competencies: Must be detail oriented. Requires strong interpersonal, communication, leadership and administration skills. Requires good Computer skills especially in accounting application software’s, Specifically quickbooks. Should be good at auditing.
d) Job experience: At least five (5) years experience in a similar position.